Ticklers: Assessment

Tickler name

Tickler created...

Due days & display days

Tickler disposed when...

Disposition Completed                  -Help Me Grow Notification

When the case disposition is ”Substantiated” on an intake (category is CA/N Report) involving at least one participant under the age of 3, and the ”Disposition Complete” check box is selected.

Due 2 days after the tickler creation date.  Displayed same as tickler creation date.

Case activity log entry with the following:

  • Case category of ”Assessment/Investigation” or ”Ongoing;”  

  • Activity category of ”Correspondence/Notices;”  

  • Activity sub-category of  ”Help Me Grow;” and,

  • The activity state is saved as ”Completed.”

Disposition    Completed -                     ACV / AP / Parent  Notification

When a case/report disposition is saved on an Intake (category is CA/N Report, FINS/ Stranger Danger), and the ”Disposition Complete” check box is selected.

Due 2 days after the tickler creation date.  Displayed same as the tickler creation date.

Case activity log entry with the following:

  • Case category is  ”Assessment/Investigation” or ”Ongoing;”

  • Activity category is ”Correspondence/Notices;”

  • Activity sub-category is ”Disposition (Family, ACV, AP);” and,

  • The activity state is ”Completed.”

Safety Plan Signatures

When a safety plan is saved with a value of ”Yes” selected from the ”Have Parent/Guardian/ Custodian(s) and others provided verbal approval of the Safety Plan?” drop down, a value of  ”No” is selected in any of the ”Have signatures been obtained from Parent/Guardian/Custodian(s)?” drop downs, and the ”Have signatures been obtained from Parent/Guardian/Custodian(s)?” values are null.

Due 1 day after the tickler creation date. Displayed same as tickler creation date.

Safety plan is saved with the following:

  • Value of ”Yes” selected in the ”Have Parent/Guardian/ Custodian(s) and others provided verbal approval of the Safety Plan?” drop down; and

  • The values of  ”Yes” are selected in all of the ”Have signatures been obtained from Parent/ Guardian/Custodian(s)?” drop downs been saved.

Ongoing A/I Due

When an intake with a category of ”CA/N Report” is ”Screened In” and the intake has no value selected in the ”Out of Home Care Setting” field, and the case associated with the intake has an approved family assessment (for the current case episode).

Due:

1) 30 calendar days from the date of the intake screening decision;

2) 45 days from date of intake screening decision when a justification to extend the case disposition for the selected intake has been approved via the Justification Request screens where the associated intake ID is addressed and the justification type is ”Extend Ongoing A/I” (or a value close to this).  Displayed 10 days before the due date.

Ongoing case A/I associated to the Intake is approved:

  • Justification to waive the ongoing case A/I has been approved via Justification/Waiver;

  • The associated intake ID is addressed and the justification type is ”Waive Ongoing Case A/I.”

Safety        Assessment Due

When an Intake with a category of ”CA/N Report,” ”FINS/Stranger Danger,” ”Dependency Report” is screened in and no value was selected in the Out of Home Care Setting field.

Due 3 business days after Date of Intake Screening Decision (4 business days from intake screening decision date with intake screening decision date being day 1).  Displayed 2 days after the tickler creation date.

Safety assessment associated to the Intake is approved:

  • Justification to waive the ongoing case A/I has been approved via Justification/Waiver:

  • The associated intake ID is addressed and the justification type is ”Waive Completion of the Safety Assessment.”

ACV contact 5-Day

At the creation of an activity record indicating any type of initial contact with respect to a CA/N report (emergency or non-emergency).

Due 5 business days after the date of the activity.

 

Displayed 5 business days before the due date.

Case activity log entry has been recorded with the following:

  • The contact status is ”Completed” for each participant with the role of ACV;

  • The case category is ”Assessment/Investigation;”

  • The category is ”Assessment/Investigation Mandate; ” and,

  • The subcategory is ”ACV Face-to-Face.”

Family        Assessment Due

When an Intake with a category of ”CA/N Report,” ”FINS/Stranger Danger,” ”Dependency Report”) is screened in and no value was selected in the Out of Home Care Setting field.

Due:

1) 30 calendar days from the date of the intake screening decision;

2) 45 days from the date of the intake screening decision when the justification to extend the case disposition for the selected intake has been approved via the Justification Request screens, where the associated intake ID is addressed and the justification type is ”Extend Family Assessment” (or a value close to this).  Displayed 10 Calendar Days after Tickler creation date.

Either of the following occur:

  • Deleted when the family assessment associated to the Intake is approved; or,

  • Justification to waive the ongoing case A/I has been approved via Justification/Waiver, where the associated intake ID is addressed and the Justification type is ”Waive Family Assessment.”

Specialized                    A/I Due

When an Intake with a category of ”CA/N Report” is screened in and  the intake has a value selected in the Out of Home Care Setting field.

Due:

1) 30 Calendar Days from Date of Intake Screening Decision;

2) 45 days from date of the intake screening decision when the justification to extend the case disposition for the selected intake has been approved via the Justification Request screens (IV21), where the associated intake ID is addressed and the justification type is ”Extend Specialized A/I” (or a value close to this).  Displayed 10 Calendar days after the tickler creation date.

Either of the following occur:

  • The family assessment associated to the intake is approved.

  • Justification to waive the ongoing case A/I has been approved via Justification/Waiver (IV21), where the associated intake ID is addressed and the justification type is ”Waive Specialized A/I.”

Case Disposition Due

When an Intake with a category of ”CA/N Report” or ”FINS, Stranger Danger type” is screened in.

Due:

1) 30 Calendar Days from the date of the intake screening decision;

2) 45 days from date of intake screening decision when the justification to extend the case disposition for the selected intake has been approved via the Justification Request screens, where the associated intake ID is selected and the justification type is ”Extend Case Disposition” (or a value close to this).  Displayed 10 calendar days after the tickler creation date.

The report disposition has been recorded for each allegation contained in the intake.

 

See View my ticklers for more assistance.