Apply Allocation Codes

Before adding a payment to a roster for payment, you can apply allocation codes; voucher numbers, PO numbers, county account numbers, or vendor numbers one or more payments. For example, if your agency received an invoice with several names associated with the service, you may want to make sure that all the payment request records for these names reflect the same invoice number in the system and match the paper invoice. All payments included on the roster or returned from the search results will be displayed on the apply allocation screen. Payments can also have specific amounts allocated to a specific allocation code. See how to split allocation codes

Apply allocation codes and other tracking numbers to a payment as follows:

1. Click the Financial tab at the top of the screen.

2. Click the Payment tab.

3. Click the Payment Search link in the navigation bar on the left. The Payment History Search Criteria screen appears.

4. Click on next to the link for which you want to enter search criteria to narrow your search.   

5. Click Payment Search History. The results display in the Payment History Search Results table.

6. In the bottom right corner of the screen; click Options field. Select Apply Allocation Codes.

7. Click Go. The Allocation Codes screen appears. Payments are listed in the Results table.

8. Select the JFS 02820 field to apply a code to a payment. You can also enter Voucher, PO, County Account, and Vendor Numbers to the payment.

9. For extended payments listed; the headings above the payments provide the option to select all payments, allocated, unallocated or deselect all. To apply to a specific payment; select the box next to the payment to apply these codes/numbers.  

10. Click Set button in the top row, to the right of the column headings. The codes selected and numbers entered appear next to the payments.