System Overview

SACWIS means Statewide Automated Child Welfare Information System. The Ohio SACWIS is administered by the Ohio Department of Job and Family Services (ODJFS), in partnership with Ohio's Counties (88) Public Children Services Agencies (PCSAs). Its purpose is to automate most child welfare case management activities and expedite communication among various agencies.

The system was designed to help you and other county, state, and private sector workers share information, manage your workloads, and maintain accurate data for decision making.

Tasks Performed in the System

You will use this statewide computer application for your day-to-day child welfare job tasks, regardless of your role in the organization where you work. Listed below are examples of tasks for which you use the system, depending on your organizational level.

State Level

• Generate reports

• Approve certain provider licenses

• Maintain statewide ceilings and provider ceilings

• Maintain agency repayment plans

• Maintain protective service alerts

• Administer the system, including alerts, action items, templates, lookup data values, and security

County Agency Level

• Document intake and case information

• Determine IV-E eligibility and reimbursement

• Maintain services

• Manage provider information, certification, and payments

• Process adoptions and subsidies

• Maintain agency service contracts

• Generate Reports

Private Agency Level

• Coordinate private agency services

• Document case information

• Determine IV-E eligibility and reimbursement (IV-E Courts)

• Maintain services

• Manage provider information, licensing, and payments

• Generate Reports

Benefits of Ohio SACWIS

Ohio SACWIS presents a number of benefits to caseworkers, supervisors, as well as agency and federal stakeholders. The system:

• Provides quick access to the most current information, that supports decision making and case planning activities at case, county, and state levels.

• Reduces paperwork so caseworkers can spend more time supporting their clients.

• Enables any worker in the state to view intake, case, provider, and person records.

• Provides current and historical analysis to ensure the availability of critical services.

• Complies with federal, state, and agency reporting requirements and is updated to reflect ongoing governmental changes.