User groups are assigned to workers in order to give them access to specified functions in Ohio SACWIS. A worker cannot do anything in the system until he or she has been assigned at least one user group. The security profiles associated with a user group define the functions the worker has access to.
As an agency security administrator, you can update user groups for your own agency. As a State security administrator, you can update user groups at the State and agency levels, overriding a county assignment if necessary.
When a user group is assigned to a worker, he or she has all the access rights provided by the profiles assigned to the user group. If the system encounters conflicting access rights for the same resource (tab, menu, screen, and so on), the system grants the least restrictive access to the user. The worker receives an email notification when he or she is assigned to a user group.
Assign a worker to a user group as follows:
Click the Administration tab at the top of the screen.
Click the Security tab.
Click the Assign User Groups link in the menu on the left. The User Search screen appears.
Complete the Last Name field. (The system automatically fills in the Agency field.)
Click Search. The active workers who meet the search criteria appear in the Search Results table. The system does not display workers whose access has been terminated. (See Suspend a worker's access to the system.)
Click the Edit link next to the worker whose record you want to update. The User Details screen appears. The groups to which the worker belongs appear in the User Groups area.
To add a user group assignment, click Add User Groups. The User Groups Search screen appears.
Complete the Type field to indicate the type of user group you are assigning.
Click Search. The user groups of the type you selected and not already assigned to the user appear in the Search Results table.
Select the check box next to each user group you want to assign this worker.
Click Save. You are returned to the User Details screen.
Click Save. You are returned to the User Search screen.