Users are identified in the system by their InfoSec IDs, which they use to log in to Ohio SACWIS.
A new user is assigned an InfoSec ID, and that ID is then associated with the worker's employee record. The employee record is established on the Staff tab or through the search function. If a worker is assigned to more than one agency, he or she will have more than one employee record. Each employee record must be associated with the worker's InfoSec ID.
Assign an InfoSec ID to a new Ohio SACWIS user as follows:
Click the Administration tab at the top of the screen. The Staff screen appears.
Click the Security tab.
Click the Maintain User link in the menu on the left. The User Search screen appears. You must search the system for the ID before you can add a new user. Each worker is assigned a unique InfoSec ID.
Enter the InfoSec ID in the InfoSec ID field.
Click Search. Any workers with that ID appear in the search results table.
The system retrieves employee records that are associated with this ID and any employee records that can be associated with the ID, that is, employee records with no assigned InfoSec IDs.
Click the Edit link next to the worker. Or click Add User to locate and select the worker's record if it does not appear in the search results. The User Details screen appears.
If a user's access was terminated and that user is being re-introduced to Ohio SACWIS, you must click Add User to create a new user record and assign a new InfoSec ID or reassign the previous ID.
Complete the fields on this screen. You must complete at least the InfoSec ID and the Access Start Date fields.
Click Save. You are returned to the User Search screen. The system sends a notification to the worker informing him or her of the user group assignments.