Lookup values appear in selection lists or drop-down menus. They are assigned to a particular category. A lookup value cannot be deleted, but it can be deactivated. Only active values appear in the selection list or drop-down menu.
Deactivate a lookup value as follows:
Click the Administration tab at the top of the screen.
Click the Maintenance tab.
Click the Lookup Data link in the menu on the left. The Category Search screen appears.
Enter your search criteria. You can use the wildcard feature. (See Search screens for more assistance.)
Click Search. The system displays the categories that match the name you entered.
Click the Edit link for the category you want to update. The Category Details screen appears, with the list of values that apply to that category.
Click the Edit link next to the value you want to deactivate. The Lookup Values screen appears.
Select the Inactivate check box.
Click Save. You are returned to the Category Details screen.