Search Screens
A search screen allows you to find specific records in Ohio SACWIS. Since this is a statewide system, most searches look for records entered by any agency in the State. The system displays a search screen when you:
Click the Search button in the header. From this button you can search for persons, intakes, cases, providers, employees and agencies. (See Find records.)
Add persons to a record such as adding a case member. You click on Add Member button and the system will take you to the Person Search Filter Criteria screen.
Click the Court Calendar tab on the Case tab. This screen allows you to locate court appointment information.
Click the Placement Requests tab on the Case tab. This screen allows you to view and update requests for child placement.
Click the Directory secondary tab on the Provider tab. This screen allows you to locate providers, either to view the provider record or to match the provider with a client's needs. (See Find a provider.) Other filter screens have similar Search buttons.
Click the Inquiry tab on the Provider tab. This screen allows you to filter inquiry search results and maintain the inquiries from potential ODJFS providers.
Click the Training tab on the Provider tab. This screen allows you to search for training session information, as well as maintain provider training and skills information.
Click the Agency Certifications tab on the Provider tab. Select the Payment Requests Search link. This screen allows you to search by Agency Type and/or Agency.
Click the Payment tab link on the Financial tab. In the navigation bar on the left, you can search and locate a payment history or current status based on the payee, provider, or person. Contract and training session information can also be searched, along with allocation information.
Click the Benefits tab on the Financial tab. This screen allows you to search for Client Benefit Account information.
Click Staff on the Administration tab. You can search for on-call employees, and search to maintain staff.
Click Maintenance on the Administration tab. You can search for agency information, unit & supervisor information, ticklers, to dispose of ticklers and search for broadcast messages.
Click Security on the Administration tab. You can conduct searches on user groups and search for employees to assign to a user group.
Click Training on the Administration tab. You can search employee competencies, and employee plans.
Click Utilities on the Administration tab. From the navigation bar on the left you can search to merge person records, case records, enter search criteria to identify duplicate persons, and search to associate cases. From the Restrict Case/Intake link, select the restriction type from the drop-down list, click the select button, and you can search for specific cases, and intakes to restrict. You would conduct a case search for the administrative Case Closure link. From the Non ODJFS Provider Merge link, you would click the Add Merge Request button to search for the non ODJFS provider needing merged. The AFCARS link in navigation bar allows you to search by Case, Person, or Employee.
Click the Search button in the header from anywhere in the application. A window opens to display a list of search links. By clicking any of the links, the system will take you to that search screen. The other search option screens display as tabs from which you can select.
The quickest way to find a record is to enter its unique ID number, for example, a Provider ID number or an Intake ID number. If you don't have this number, you can use other criteria to locate the record.
All but the Employee Search tab include an Advanced Search Criteria link, which opens additional criteria fields you can use in your search, for example, the social security number on a person profile.
All but the Provider Search tab include a Sort Results By drop-down list, which allows you to indicate how you want the system to list the results of your search.
After entering your search criteria, click the Search button. To clear the criteria you entered and start over, click Clear Form.
The screen displays the results in a table in the Results table. Each row in this table represents a record that matches, or partially matches, your search criteria. Depending on the search results, a View and/or Edit link will appear in the left-most column that you will select to open and examine the record.
If you conducted the search from other search screens in SACWIS, the search results may include a Select link to add the person to the record.
The Person Search screen displays an AKA check box and a Sounds Like check box next to the Last Name field.
The AKA check box searches for names "also known as."
The Sounds Like check box instructs the system to display names that sound similar to the one you entered. This is a useful feature if you are not sure how a name is spelled. If you are sure of the spelling, clear the check mark for a more efficient search.
You can also use the % (percent sign) as a wildcard symbol for name searches. Type the % sign before or after letters of a name instructs the system to look for all names that end or begin with the characters you entered. You can even surround the letters with the wildcard symbol. For example, if you type %van%, the system looks for names with van anywhere in the name.
If you want the system to only display specific searches, enclose the data in " " (parenthesis). For example, if you type "Wood" in as a last name, the system will only return results with Wood. It will not include partial matches.
The system displays [HINT:
AKA / "Sounds Like" applies to last/first/middle name only.
Wildcard (%) search & "Sounds Like" cannot be used together.]