Legal actions are child-based in SACWIS and actions can be grouped with other actions or grouped independently. Legal actions are created, or recorded with the specific case participant of the case. A new legal action may be grouped to an existing legal action, to create series of legal actions that represents the flow of events on a court case. For example, if you file a complaint as the first initial court action for that case, you can group all legal actions subsequent to that complaint to show the progression of legal activities.
Legal actions are recorded by the PCSA to document complaints, motions, hearings, rulings, subpoenas, and notifications. Recording the details of a court hearing allows Ohio SACWIS to complete your court calendar.
You can record a standalone hearing record, or link it to an existing legal action. (If you are linking this hearing to another legal action record, see Group a legal action.)
To record hearing information, complete the following steps:
From the Home screen, click the Case tab.
Click the Workload tab. The Case Workload screen appears.
Click the ID Number link for the case you want to update. The Case Overview screen appears.
Click the Legal Actions link in the navigation bar on the left. The Case Legal Actions / Delinquency Participants Filter Criteria screen appears. From this location, you can access and maintain all legal actions associated with this case.
In the Case Legal Actions / Delinquency Participants table; select Maintain Legal Action next to the case participant you want to add a complaint. The Participant Legal Action Filter Criteria screen appears.
In the Participant Legal Action Information table; select Record Hearing from the Legal Action field.
Click the Add Legal Action and Grouping button. The Hearing Information screen appears. Court name and hearing type are required fields.
Click Add Hearing Segment button. The Hearing Segment Details screen appears. Complete fields.
Click Save. You are returned to the Hearing Information screen. The Hearing Segment table is populated.
Click Save. The court hearing information appears in the Legal Action Information table.