Record the Findings of a Specialized A/I

Process: Record a specialized assessment/investigation

You record the findings of the A/I once you've made a decision concerning the case. You summarize investigative variables to support the case disposition and any placement decisions, if necessary. You also indicate your findings, record the case disposition, and record post-investigative notifications.

To record the findings of a specialized A/I, complete the following steps:

1. Click the Findings and Summary tab. The Findings and Summary of Investigation screen appears.

2. In the narrative field, enter a detailed summary of your findings, addressing the bullet points listed above the field.

3. Click the Disposition link at the top of the screen. The Case Disposition screen appears.

4. Record the investigation findings and disposition. You must record a disposition for each intake associated with this specialized A/I before you submit the specialized A/I for approval.

   1. Click the Record Disposition link. The Intake Dispositions screen appears. It lists the intakes on which report dispositions need to be recorded.

   2. Click the Edit link next to intake record on which you want to record report dispositions. Allegation Details screen appears. It lists each alleged child victim named in the intake, along with the allegation, alleged perpetrator, report disposition, and level of harm.

   3. Click the Edit link for the alleged child victim. The Disposition Details screen appears.

   4. Complete the Report Disposition and Severity of Harm fields.

   5. From the Available Harm Descriptions list box, select each descriptions that applies to this allegation, then click Add>>. The descriptions appear in the list box on the right. You must record harm details for allegations that are "Substantiated" or "Indicated."

   6. Click Save. You are returned to the Allegation Details screen.

   7. Repeat steps 6-8 for each allegation in the intake.

   8. Click the Contributing Factors tab. The Contributing Factors screen appears.

   9. Select the check box next to each factor that applies to this intake.

   10. Click Save. You are returned to the Intake Dispositions screen.

   11. Repeat steps 2-10 for each intake.

   12. Click Close. You are returned to the Case Disposition screen.

    

5. Identify the rule violations for each intake that is linked to this specialized A/I and whose disposition is "Substantiated" or "Indicated."

   1. Click the Edit link next to the intake record. The Intake Information screen appears. The disposition of the intake appears in the header. The screen lists the ORC citations associated with physical abuse, sexual abuse, and neglect.

   2. Click the Physical Abuse, Sexual Abuse, and/or Neglect link. (Click each link that applies to this intake.)

   3. Select the check box next to the rule violations that apply to this intake.
      
      You must select at least one check box before the specialized A/I can be approved.

   4. Click Save. You are returned to the Case Disposition screen.

6. Click the Post-Investigation Notifications tab. The Post-Investigative Notifications screen appears. It lists all of the required notifications that must be sent to the parties of this specialized A/I. Your agency is required to provide written notifications to the representatives within three days of the case disposition.

7. Complete the fields on this screen, entering the dates the notifications were sent.

8. Click the Apply button to save the information.

9. Click Next Task below to continue.