Record a Legal Complaint

You "record" a legal complaint when the complaint has already been filed with the court, for example, by a prosecutor. When you do this, you record less information than you do when creating a complaint in Ohio SACWIS in order to file it with the court. (See Create a legal complaint if the complaint has not been filed yet.)

You can record a stand alone complaint record, or group it to an existing legal action.  (If you are grouping this complaint to another legal action record, see Group a legal action, then continue at the Record Complaint step below.)

To record a stand-alone complaint, complete the following steps:

  1. From the Home screen, click the Case tab.

  2. Click the Workload tab. The Case Workload screen appears.

  3. Click the ID Number link for the case you want to update. The Case Overview screen appears.

  4. Click the Legal Actions link in the navigation bar on the left. The Case Legal Actions / Delinquency Participants Filter Criteria screen appears. From this location, you can access and maintain all legal actions associated with this case.

  5. In the Case Legal Actions / Delinquency Participants table; select Maintain Legal Action next to the case participant you want to add a complaint. The Participant Legal Action Filter Criteria screen appears.

  6. In the Participant Legal Action Information table; select Record Complaint from the Legal Action field.

  7. Click the Add Legal Action and Grouping button. The Complaint Details screen appears. Required fields are Type of Motion, Date Submitted, and Method of Motion

  8. Click Save. You are returned to the Participant Legal Action Filter Criteria screen. The motion that you just entered appears in the Legal Action Information table.

  9. Click the Report link for the motion record you just added. The Document Details screen appears.

  10. Click the Generate Report button. The report appears in a PDF file format.

  11. To save the report to the report history in the Ohio SACWIS database, click the Save button in the lower-left portion of the screen.

  12. To print the report, click the print icon in the PDF tool bar.