Some agency accounting departments require you to separate payments, for example, recurring from non-recurring, or own foster care from purchased care, and so on. This is done by putting them on rosters before the payments are disbursed. Once the payments are approved; they are retained on a roster. The roster then needs approved and submitted for disbursement to reflect the actual date of payment to the county auditor.
Disburse payments as follows:
Click the Financial tab at the top of the screen.
Click the Payment tab.
Click the Submit Rosters for Disbursement link in the navigation bar on the left. The Submit Rosters for Disbursement screen appears.
Place a check mark next to each roster listed that you wish to disburse. Enter the name of the disbursement in the New Disbursement field if one does not exist. Once new names are created, they are available in the drop down for selection.
Click Save.
Click on the Disburse Payment link in the navigation bar on the left. The Disburse Payment Search Criteria screen appears.
Select the Radio button next to Non-Disbursed Only to refine your search, or you can click Disbursement Name field and select the disbursement.
Click Search. The Disburse Payment Search Results table appears with payments on rosters for disbursement.
In the Option field you can run a payment report to review the payments prior to disbursement.
When ready to disburse your payment, enter the date of disbursement in the Disbursement Date field. The date entered should reflect the actual date the payments were made.
In the Options field, select Final Payment. Click Go.
You must approve all payments, then approve the roster prior to creating and completing your final payment. .