Element Number |
Element Type |
Report Type |
Exception Message |
What Exception Means |
How to Dispose of Message |
Person Profile Area |
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6 |
Child's DOB |
Foster Care & Adoption |
A01 ERROR: Missing Data - A DOB has not been entered for this child. |
The child’s date of birth needs to be entered. |
Enter the child's date of birth on the person profile record. See: |
6 |
Child's DOB |
Foster Care & Adoption |
A02 ERROR: The Child Date of Birth must be later than the Mother and Father Year of Birth. |
The child’s age is older than the biological mother and biological father. |
Correct the child's, mother's, or father's date of birth on the person profile record. See: |
6 |
Child's DOB |
Foster Care & Adoption |
A03 ERROR: The child is 21 or older and still in placement. |
The child is over 21 and is still in placement. |
Confirm or correct the child's date of birth on the person profile record. See: |
6 |
Child's DOB |
Foster Care & Adoption |
A04 CAUTION: The child is 18 or older and still in placement. |
The child is over 18 and is still in placement. |
Confirm or correct the child's date of birth on the person profile record. See: |
7 |
Child's Gender |
Foster Care & Adoption |
A05 ERROR: Missing Data - A Gender value has not been selected for this child. |
The child’s gender is blank and needs to be entered. |
Enter the child's gender on the person profile record. See: |
8 |
Child's Race |
Foster Care & Adoption |
A06 ERROR: Missing Data - Race value(s) has/have not been selected for this child. |
The child’s race is missing in the demographic area. |
Enter the child's race on the person profile record. See: |
8 |
Child's Race
|
Foster Care & Adoption |
A08 CAUTION: The child is 6 or over with Race Unable to Determine; please verify that this is correct. |
The child’s age is 6 or greater and in the demographic area, Unable to Determine is marked for Race. |
Confirm or correct the child's race on the person profile record. See: |
9 |
Child’s Hispanic Ethnicity |
Foster Care & Adoption |
A09 ERROR: Missing Data - A Hispanic Ethnicity value has not been selected for this child. |
The Hispanic/Latino field, in the demographic area is missing a value for the child. |
Complete the Hispanic/ Latino field on the person profile record. See: |
9 |
Child’s Hispanic Ethnicity |
Foster Care & Adoption |
A10 CAUTION: The child is six or over with Hispanic Ethnicity Unable to Determine; please verify that this is correct. |
The child’s age is 6 or greater and in the demographic area, Unable to Determine was selected for Hispanic/Latino. |
Confirm or correct the Hispanic/ Latino field on the person profile record. See: |
16 |
Child Previously Adopted |
Foster Care & Adoption |
A11 ERROR: Missing data to indicate whether the child was Previously Adopted. |
In the Additional area of the person profile, the Previously Adopted field is blank. |
Complete the Previously Adopted field on the child's person profile. See Record a person profile or Record additional details. |
16 |
Child Previously Adopted |
Adoption |
A12 CAUTION: Indication is that whether the child was previously adopted is undetermined. Please verify that this is correct. |
In the Additional area of the person profile, the Previously Adopted field states Unable to Determine. Unable to be Determined should only be entered when the child has been abandoned. If the child has NOT been abandoned, interview the child’s caretakers for this information. |
Confirm or correct the Previously Adopted field on the child's person profile. See: |
16 |
Child Previously Adopted |
Adoption |
A13 ERROR: This child is not flagged as Previously Adopted, but is linked to another person who is designated as the child’s adoptive parent. |
In the Additional area of the person profile, the Previously Adopted field is blank. This question must be addressed for each child in the custody of the PCSA. |
Complete the Previously Adopted field on the person profile record of each child. See: |
16 |
Child Previously Adopted |
Adoption |
A14 ERROR: This child is not flagged as Previously Adopted, but is linked to another person who is designated as the child’s adoptive parent. |
In the Additional area of the person profile, the Previously Adopted field is blank. |
Complete the Previously Adopted field on the person profile record of each child. See: |
10 |
Primary Basis for Special Needs |
Adoption |
A15 ERROR: The Primary Basis for Special Needs is Medical Conditions or Disability hence at least one Type of Medical Conditions or Disability must be selected. |
In the Characteristics area of the person profile has not been completed. |
Complete the child characteristics on the person profile record. See: |
45 |
1st Principal Caretaker YOB |
Foster Care |
A17 ERROR: DOB has not been entered for the 1st Principal Caretaker in the home from which the child was removed. |
The year of birth for the first principal caretaker is blank. |
Enter the caretaker's date of birth on the person profile record. See: |
45 |
1st Principal Caretaker YOB |
Foster Care |
A18 CAUTION: The DOB’s for the child and the 1st caretaker indicate that the child is older than the caretaker. |
The child’s age is older than the first principal caretaker. Verify the date of birth. |
Correct the date of birth on the person profile record. See: |
46 |
2nd Principal Caretaker YOB |
Foster Care |
A19 ERROR: DOB has not been entered for the 2nd Principal Caretaker in the home from which the child was removed. |
The year of birth for the second principal caretaker is blank. |
Enter the caretaker's date of birth on the person profile record. See: |
46 |
2nd Principal Caretaker YOB |
Foster Care |
A20 CAUTION: The DOB’s for the child and the 2nd caretaker indicate that the child is older than the caretaker. |
The child’s age is older than the second principal caretaker. |
Confirm or correct the dates of birth on the person profile records. See: |
Case Area |
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5 |
Administrative Review Date |
Foster Care |
B01 CAUTION: Child must have an approved case plan review/ hearing before XX/XX/XXXX in order for the case to remain in compliance with case plan review standards. |
A case plan needs to be approved soon. The Case Plan for the child must be Approved at the agency level within 60 days of the child entering foster care. |
Submit the case plan for approval (worker), or enter an approval of the case plan (supervisor). See: |
5 |
Administrative Review Date |
Foster Care |
B02 ERROR: Child must have an approved case plan review/hearing within the last nine months if the child’s most current Placement Episode for the submission period has is more than nine months in duration. |
A case plan needs to be completed and approved at the County Agency level. |
Complete the case plan, submit it for approval (worker), and/or approve the case plan. See: |
5 |
Administrative Review Date |
Foster Care |
B03 Error: The most recent Periodic Review for the child is missing. |
A case plan needs to be completed and approved at the agency level. |
Complete the case plan, submit it for approval (worker), and/or approve the case plan. See: |
43 |
Case Plan Goal |
Foster Care |
B04 Caution: No case plan Goal has been determined for the Child. |
A case plan goal needs to be entered. The case plan for the child must be approved at the agency level within 60 days of the child entering foster care. |
Complete the case plan. See: |
43 |
Case Plan Goal |
Foster Care |
B05 Error: No case plan Goal has been determined for the Child. |
A case plan goal needs to be entered. The case plan for the child must be approved at the agency level within 60 days of the child entering foster care. |
Complete the case plan. See: |
23 |
Most Recent Placement Setting Date |
Foster Care |
B06 CAUTION: Normally, at least one Placement Setting record should exist for every child on a Placement Episode. |
Removal record needs to be created for the current placement episode. |
Enter information about the child's removal. See: |
25 |
Manner of Removal |
Foster Care |
B07 Warning: Child's Circumstance cannot be 'Undetermined' 'for Federal Reporting. |
At least one removal circumstance must be identified for the child’s current removal episode. The removal circumstance needs to be specified. |
Complete the child's current removal record. See: |
58 |
Rights Termination: Mother |
Foster Care |
B08 CAUTION: No person is linked to the child with a Relationship of Mother, which prevents determination of when/if the child became free for adoption through death or termination of the mother’s parental rights. |
In the relationships area of the case, no one has been identified as the biological mother for the child. |
Identify the biological mother. See: |
58 |
Rights Termination: Mother |
Foster Care & Adoption |
B09 ERROR: The termination of the mother’s parental rights through death or by court action is not indicated; a DOD should be entered for the mother, or a legal action indicating termination of parental rights. |
A ruling has not been entered in the court area for the termination of the parental rights for the mother. |
Enter the court ruling. See: |
58 |
Rights Termination: Father |
Foster Care & Adoption |
B10 CAUTION: No person is linked to the child with a Relationship of Father, which prevents determination of when/if the child became free for adoption through death or termination of the father’s parental rights. |
In the relationships area of the case, no one has been identified as the biological father for the child. |
Identify the biological father. See: |
58 |
Rights Termination: Father |
Foster Care & Adoption |
B11 ERROR: The termination of the father’s parental rights through death or by court action is not indicated; a DOD should be entered for the father, or a legal action indicating termination of parental rights. |
A ruling has not been entered in the court area for the termination of the parental rights for the father. |
Enter the court ruling. See: |
47 |
Rights Termination: Mother |
Foster Care & Adoption |
B12 ERROR: The termination of the Mother parental rights must be prior to the Date Adoption was Legalized. |
The date of the termination of the mother’s parental rights is after the date adoption was legalized. |
Confirm or correct the date the mother's parental rights were terminated or the date the adoption was legalized. See: Record the completion of adoption activities
|
48 |
Rights Termination: Father |
Foster Care & Adoption |
B13 ERROR: The termination of the Father parental rights must be prior to the Date Adoption was Legalized. |
The date of the termination of the father’s parental rights is after the date adoption was legalized. |
Confirm or correct the date the father's parental rights were terminated or the date the adoption was legalized. See: |
59-64 |
Payment/ Financial |
Foster Care |
B14 CAUTION: The system indicates that the child is receiving no benefits of any kind and is not eligible for Medicaid; please verify that this is accurate. |
The child's income and benefits need to be verified. |
Review or complete the child's income and benefits information. See: |
47 |
Payment/ Financial |
Foster Care & Adoption |
B14: ERROR: The child has more than one Bio Mom Relationship identified in the Case. |
There can be only one person on the case with the relationship of biological mother. |
Correct the child's relationships. See: |
FC48, AD20 |
Payment/ Financial |
Foster Care & Adoption |
B14 ERROR: The child has more than one Bio Father Relationship identified in the Case. |
There can be only one person on the case with the relationship of biological father. |
Correct the child's relationships. See: |
24-40 |
Payment/ Financial |
Foster Care |
B15 ERROR: Missing Data - At least one of the conditions associated with removal must be selected. |
There must be at least one removal reason associated with the initial removal record. |
Enter a removal reason. See: |
FC41, FC44, FC45, FC46 |
Payment/ Financial |
Foster Care |
B16 ERROR: Current Placement Setting indicates that the child is not in a foster family or pre-adoptive home and the foster caretaker information is provided. |
A provider record must be associated with the child's foster care placement. |
Enter provider information. See: |
59 - 64 |
Payment/ Financial |
Foster Care |
B17 ERROR: Missing Data - At least one of the source of income must be selected |
The person's record must show at least one source of income. |
Enter income information. See: |
FC25, FC21 |
Payment/ Financial |
Foster Care |
B18 ERROR: The Manner of Removal From Home cannot be "Not Yet Determined" if the Date of Most Recent Periodic Review is displayed. |
The manner of removal is missing. |
Enter the correct removal information. See: |
FC47, FC48 |
Payment/ Financial |
Foster Card |
B19 ERROR: The reason for discharged is ”r;Adoption” and the termination of parental rights (TPR) for either mother or father or both are missing |
The dates for termination of parental rights (TPR) are missing. |
Enter two rulings, one for the TPR of the mother and one for the TPR of the father. |
AD22 |
Payment/ Financial |
Adoption |
B20 ERROR: The Adoptive Family Structure is missing. |
The marital status of the adoptive parents is missing. |
Record the marital status of the adoptive parents. |
AD 23 through AD 28 |
Payment/ Financial |
Adoption |
B21 ERROR: The Adoptive parent(s) family structure is married or unmarried or divorced couple and the adoptive parent(s) information is missing |
The marital status of the adoptive parents is missing. |
Record the marital status of the adoptive parents. |
AD23, AD25, AD26 |
Payment/ Financial |
Adoption |
B22 ERROR: The Adoptive parent(s) family structure is single mother and the mother information is missing |
The marital status of the adoptive parent(s) is incorrect. |
Add or correct information about the mother. |
AD24, AD27, AD28 |
Payment/ Financial |
Adoption |
B23 ERROR: The Adoptive parent(s) family structure is single mother and the father information is displayed |
The marital status of the adoptive parent(s) is incorrect. |
Add or correct information about the father. |